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Assigning User Security Roles -- Access to myUFL systems
Individuals with authorization to use legacy systems will not automatically have authorized access to the myUFL systems. These decisions are left up to each college dean or director. The assignment of roles to users is the first step in developing the role-based security that UF Bridges will use to control access to all new computer applications. Role-based security is fundamentally different from our current method of assigning access rights. We now use a variety of methods - some are ad hoc, some are based on affiliation, some are based on job title, and some applications are assigned by security administrators directly.
Simply defined, a role is an assignable task for a given function. The roles a user has determine what menu item(s) or task list(s) the user will see when they log on to the myUFL portal. Located at http://my.ufl.edu, myUFL is the gateway to all new enterprise-wide systems. For more details, see Frequently Asked Questions: User Security Roles and Training.
Prior to the July 1 go-live, an on-line system will be available for colleges and departments to add, delete or modify user roles assigned to their employees. Until that time, we are using a series of spreadsheet exercises (see Round 1 and Round 2 below) to gather this information from the appropriate units.
Assignment of Enterprise Reporting Roles
If you are assigned a particular role that grants you access to a particular set of data, that data will be available when you open up Enterprise Reporting.
To see the list of roles and data associated with each role, click here.
Round 3 - Assignment of User Security Roles
Presentations
- Round 3 (Part I) Presentation on Access Request System and assignment of user roles [PowerPoint] [Video: Real Player , Windows Media Player 9.0 ]
- Round 3 (Part II) Presentation on set up of user defaults and definition of submitter/approver workflow relationships for Financials and HRMS [ PowerPoint ] [Video]
- Set Up Checklist
User Guides
- How
to Retrieve Department Role Authorization List Using Enterprise Reporting
- How to Run
Reports in Access Request System
- How
to Request an Additional Role
- How
to Request Removal of a Role
- How
to Set Up User Defaults for UF_EX_Originators
- How
to Set Up User Defaults for UF_EX_Approvers
- How
to Set Up User Defaults for UF_EX_Inquirers
- How
to Set Up User Defaults for UF_EX_Travelers
- How
to Set Up User Defaults for UF_GM_Dept_Coll
- How
to Set Up User Defaults for UF_GM_DSR_Mgt
- How
to Set Up User Defaults for UF_GM_PI_CI_Oth_Per
- How
to Set Up User Defaults for UF_GM_SRO_Mgmt
- How
to Set Up User Defaults for UF_HR_Dept Hiring
- How
to Set Up User Defaults for UF_HR_Level_1_Approvers
- How
to Set Up User Defaults for UF_HR_Mgr_Dept Admin
- How
to Set Up User Defaults for UF_PO_Initiators
- How
to Set Up User Defaults for UF_TL_Approvers
Frequently Asked Questions
These Frequently Asked Questions for Department Security Administrators will get you started with assigning user security roles.
Job Aids
- Security to Workflow Role Cross Reference
- Round 3 Roles Crosswalk
- HR Security Tree
- Grants Security Tree
- List of Available Legacy Systems and Roles [UPDATED Sep 13]
- List of Department Security Administrators [UPDATED Oct 04]
- End User Training by role
Access Request System
Round 3 Signoff:
Segregation of Duties
- Introduction
- Using the myUFL Systems: Who Should Be An Approver?
- Roles for Sponsored Research
- Roles for HR and Time and Labor
- Roles for PCard
- Roles for Travel and Expense
- Roles for Encumbered Purchases
- Roles for Unencumbered Purchases
- Roles for Accounts Receivable and Billing
Round 2 - Assignment of User Security Roles
- Round 2 Workshop Presentation
- Round 2 Instructions
- Round 2 Frequently Asked Questions
- Round 1 to Round 2 Role Mapping
- Financial Security Roles and Crosswalk
- HRMS Security Roles and Crosswalk
- How to Add Rows in Excel
- How to Change or Add Your UF Business Email
