Employees may view and print their current or prior earnings statement in myUFL via My Self Service > Payroll and Compensation > View Paycheck. Note that the compensation history in myUFL begins with the transition to the new system on July 1, 2004; prior history is available from the State of Florida. Payroll processors and department administrators use myUFL Time and Labor and Payroll systems, as well as Enterprise Reporting, to process payroll, set up payroll distributions, and provide additional pay.
Frequently Asked Questions
These Frequently Asked Questions will get you started with the myUFL payroll system and to answer general questions about your paycheck.
Glossary
A glossary of terms is available to help you with definitions of terms and acronyms used in the myUFL systems.
Forms
Certain transactions in the myUFL financials system also require the use of forms to request actions or for documentation purposes. All forms are available from Finance and Accounting. Frequently used forms for payroll include:
- Direct Deposit Authorization Form. The University of Florida strongly encourages all employees to use the direct deposit payment method for their paycheck.
- Payroll Distributions – Cross College Requests (Form 260). Department administrators should use this form to request cross–college payroll distributions.
- Additional Pay Correction Request (Form FA-GA-ADDPAY). Use this form to request additional pay earnings charges to be re–distributed.
Training Materials
Visit the myUFL Toolkits pages at http://hr.ufl.edu/training/myUFL/Toolkits/.
Additional Resources for Employees
- Roles for Human Resources
Management System
This document describes each of the core and end user roles associated with HRMS (including the HR, Benefits, Time and Labor and Payroll modules) in myUFL with an emphasis on segregation of duties. - View Paycheck:
Understanding Your New On–line Earnings Statement
View a sample of your on–line earnings statement, commonly known as “View Paycheck.” - Unsure of what all the codes mean on your earnings statement? Use these documents to look up your Earning Codes, Deduction Codes, Employee Paid Tax Codes.
Additional Resources for Payroll Processors
- Payroll
Checklist
Use this checklist to complete requests for End Users for Payroll in the Access Request System (ARS). - Commitment
Accounting Checklist - End
Use this checklist to complete requests for End User roles for Commitment Accounting in the Access Request System (ARS). - Commitment
Accounting Checklist - Core
Use this checklist to complete requests for Core User roles for Commitment Accounting in the Access Request System (ARS). - Time Reporting Codes
List of TRCs as of October 2006. - Schedule of Paydays for 2004–2005
The schedule includes Time and Labor deadlines as well as the Human Resource offices deadlines to assure that all supporting documents are received in time for approval for the next payday. - Schedule of Paydays for 2005–2006
The schedule includes Time and Labor deadlines as well as the Human Resource offices deadlines to assure that all supporting documents are received in time for approval for the next payday. - Schedule of Paydays for 2006–2007
The schedule includes Time and Labor deadlines as well as the Human Resource offices deadlines to assure that all supporting documents are received in time for approval for the next payday. - Schedule
of Paydays for 2007–2008
The schedule includes Time and Labor deadlines as well as the Human Resource offices deadlines to assure that all supporting documents are received in time for approval for the next payday. - Detailed List of Earning and Deduction Codes
Codes used for entering payroll earnings and deductions. - Payroll Information from University Payroll Services
Web site for University Payroll Services. - University Tax Services
This Web site offers information on payments to foreign nationals, payroll tax, UTS employee directory, and more.
Policies
UF Handbook Business Policies and Procedures for Human Resources.
Security Roles
- ReportSuperUser
Required for anyone who has an end or core user role and must view or run reports in PeopleSoft (not Enterprise Reporting) to perform their job duties.
End User Roles
- UF_KA_DEPT
Enter distribution set–ups. Review actuals. (P4) - UF_PY Department Admin
Be responsible for the initial input of HRMS/Payroll data. Enter retroactive distributions. Have read–only access for employee payroll data such as W–4, deductions, commitment accounting, balances and retro pay. Be the first resource for payroll questions from employees in their departments. (P3) - UF_PY Dir Dep Correction
Correct historical data related to payroll direct deposits. Highly restricted to a few core office employees in Payroll Services at Finance and Administration. (P5) - UF_PY Distribution Correction
Correct historical data related to payroll distributions. Highly restricted to a few core office employees in Payroll Services at Finance and Administration. (P5) - UF_PY Garnishments Correction
Correct historical data related to payroll garnishments. Highly restricted to a few core office employees in Payroll Services at Finance and Administration. (P5) - UF_PY Payroll Correction
Correct historical data related to payroll. Highly restricted to a few core office employees in Payroll Services at Finance and Administration. (P5) - UF_PY UFUTS Correction
Correct historical data related to payroll taxes. Highly restricted to a few core office employees in University Tax Services at Finance and Administration. (P5) - UF_PY_Review Paycheck
Provide detail information on employee, paycheck, including earnings, taxes, deductions, and applicable dates. (P3)
Core User Roles
- UF_CA_BUDGET
Update department budget table in HR commitment accounting. (P4) - UF_KA_Cntrl_Budget
View the General Ledger distribution summary. View department budget tables. Note: This role is for University Accounting Services staff. (P4) - UF_KA_Cntrl_Payroll
Run office account distribution processes. Enter distributions. Review actuals. Note: This role is for Central Payroll office staff. (P4) - UF_KA_Provost
Have access to fiscal year budget reports and the Academic Calendar. Override distributions. Note: This role is for the Provost only. (P4) - UF_PY Email
This role allows users to update the message used for paycheck e-mail notifications. Restricted to core HR employees. (P4) - UF_N_PY_IMAGING_CLIENT_VIEW Authorize access for core payroll office staff to use client application for image viewing. (P3)
Bridges User Roles
- UF_KA_Bridges
Maintain system configuration for HR Commitment Accounting for Bridges. (P5)
Assistance
For assistance with university policies and procedures regarding payroll, please contact University Payroll Services (392-1231).
Please contact the UF Help Desk (392-HELP) for questions regarding the use of myUFL for payroll.
