Hiring and Job Actions
Q: How are new positions established
and reclassifications requested?
Q: How is a reclassification
implemented?
Q: How do I update a position?
Q: How do I request special pay
increases and bonuses?
Q: How can Additional University
Employment be requested and implemented?
Q: How can I request the approval of
perquisites or sale of goods and services?
Q: Where do I find information for
the On-Call Pay Policy for TEAMS and USPS?
Q: How is shift differential
administered?
How are new positions established
and reclassifications requested?
New positions are initiated and approved using PeopleSoft's
Position Management feature. Position descriptions for TEAMS and
USPS positions are inserted by copying and pasting the completed
Unified Position Description
text into the "Add/Update Position" feature. Navigate to
Organizational Development > Position Management > Maintain
Positions > Add / Update Position.
How is a reclassification
implemented?
Reclassifications (title change and pay change) for filled TEAMS
and USPS Positions are implemented for incumbents by a
department/college/division using PeopleSoft's Workforce
Administration feature. This process will follow formal approval
of the reclassification by Classification & Compensation. The job
row is automatically created when the position row is saved.
How do I update a position?
Updated positions are be initiated and approved using PeopleSoft's
Position Management feature. Position descriptions for TEAMS and
USPS positions are inserted by copying and pasting the completed
Unified Position Description
text into the "Add/Update Position" feature. Navigate to
Organizational Development > Position Management > Maintain
Positions > Add / Update Position.
Please Note: There can be other changes to positions such as Standard Hours, FTE, Job Code and Salary Plan which the user will want to create a job action, especially for faculty.
How do I request special pay
increases and bonuses?
Special pay increases will be initiated, approved, and implemented
using PeopleSoft's Workforce Administration feature. Bonuses will
be initiated, approved, and implemented using PeopleSoft's
Additional Pay feature.
How can Additional University
Employment be requested and implemented?
Additional University Employment (Dual Compensation) can be
initiated and approved using the HR-600 form (Request for Approval
of Additional University Employment) to document the review and
approval by all affected parties. After the HR-600 is approved by
the appropriate HR office, the department will either Assign
Additional Job in PeopleSoft (for UF employees) or Hire the
employee in PeopleSoft (for other SUS or state employees). Lump
Sum payments, where appropriate, will be entered as Additional
Pay. This was formerly accomplished using an OPS Requisition (form
T-110) or equivalent.
How can I request the approval of
perquisites or sale of goods and services?
Departments will continue to request these approvals using the
HR-400 form (Request for Approval of Perquisites or Sales of Goods
and Services).
Where do I find information for
the On-Call Pay Policy for TEAMS and USPS?
Deans and directors will have the responsibility of ensuring
compliance with the university's on-call pay policy. Departments will "certify"
on-call pay using a Time Reporting Code (TRC) through Weekly
Elapsed Time under Manager Self Service.
How is shift differential
administered?
Shift differential is administered through Weekly Elapsed Time
under Manager Self Service by entering the shift hours worked and
selecting the appropriate shift differential Time Reporting Codes
in accordance with the revised shift differential policy.
