The UF Directory is the sole source of contact information for the University of Florida faculty, staff and students. Information entered into the Directory populates the myUFL system screens. Each college and department has a Directory Coordinator who manages this information using the Admin Menu in myUFL. Individuals may update their own contact information or ask their Directory Coordinator for assistance.
To update your own addresses, phone numbers or email, sign on to myUFL, click on My Account, then click on Update My Directory Profile. Do you need to update your directory profile? Sign in to myUFL and you will be taken directly to the update page.
Frequently Asked Questions
These Frequently Asked Questions will get you started with UF Directory services.
Glossary
A glossary of terms is available to help you with definitions of terms and acronyms used in the myUFL systems.
Training Materials
Tutorials
- Directory Coordinator Training
[PowerPoint] [Handout]
Instruction Guides
- Adding an Individual to the UF Directory 05 Apr
2005
Designed for UF Directory Coordinators, this instruction guide details how to add an individual to the UF Directory and obtain a UFID number. - Can Your Colleagues Find You In The Directory? 19
Nov 2004
The UF Directory is the sole source for contact information. The Directory populates the university's on-line phonebook and printed phonebook. Some faculty and staff who want their home address or phone number 'hidden' from public view are inadvertently removing themselves completely from the published view of the UF Directory, making it difficult for others to find them on campus. - Update Your UF Business Email Address 17 Mar 2005
Use this instruction guide to update your UF Business Email Address in the UF Directory. Updating a UF Business Email Address cannot be delegated to a Directory Coordinator. An individual must update his or her own UF Business Email Address. The University of Florida uses this email address to send faculty and staff critical, time-sensitive information and some of the myUFL systems have automated messaging to this email address. Please make sure that your UF Business Email Address is one that is checked daily or forwarded to another University account that is checked daily. - Update Your UF Business Mailing Address 17 Mar 2005
The UF Directory is the sole authoritative source of employee addresses and is used to generate mailings for official university business. Use this instruction guide to update your UF Business Mailing Address in the UF Directory. - Update Your UF Business Physical Location Address 17
Mar 2005
The UF Directory is the sole authoritative source of employee addresses and is used to provide information about your location. Use this instruction guide to update your UF Business Physical Location Address in the UF Directory. - Add a New UF Business Mailing Address 17 Mar 2005
The UF directory is the sole authoritative source of employee addresses and is used to generate mailings for official university business. Use this instruction guide to add a new UF Business Mailing Address in the UF directory. - Add a New Address 14 Sep 2005
The UF Directory is the sole authoritative source of employee addresses and is used to generate mailings for official university business. Use this instruction guide to add a new address in the UF directory.
Additional Resources for Directory Coordinators
- Primary Affiliation and Directory
Affiliations
Each person has a single primary affiliation and may have one or more Directory affiliations. This page describes the primary affiliations and how they are determined for each person. The second section describes each of the Directory affiliations and identifies the units that can assign the affiliation. - List of UF Organizations
Organizations at UF are represented by a unique, eight–digit Department ID (or DeptID) in the myUFL systems. This spreadsheet provides current DeptIDs and is updated on an as needed basis.
Additional Resources for Technical Staff
- Database Schema
This section provides the table reports and logical and physical models. - LDAP Schema
This section is maintained by Computer Networking Services’s Open Systems Group and provides the LDAP attributes and object classes.
- UF Directory APIs
This section is designed for UF application developers and provides information related to the structure and design of the UF Directory, including DB2 stored procedures (APIs). - UF Directory Applications
Several enterprise software applications have been created to support the UF Directory. - Directory Project and Answers
Frequently asked questions about the UF Directory for technical staff written during the project phase (November 2001 – January 21, 2003). - UF Directory Planning
Between June 2000 and August 2001, a collaborative planning effort involving representatives from key operational units resulted in recommendations regarding improvements to UF Directory Services. - UF Directory Development
This section lists the Directory Project committees and groups, the project schedule and reports, collaborative input by the key operational units, and other related links. - UF Directory Initial Report
This early report defines the project’s purpose and scope of the initial work, and a proposed begin date of mid–November and completion date of early 2003.
Security Roles
End User Roles
- UF_N_DIR_ADD_PERSON
This role allows the user to add a person to the UF Directory. In ARS, enter the highest level DeptID for which the Directory Coordinator will have authority to add persons. For example, if 63100000 is requested, the Directory Coordinator will have access to departments 63100000, 63100100, 63100200, etc. (P3) - UF_N_DIR_BROWSE_DEMOG_INFO
This role allows the user to browse the following Directory fields: Name, Telephone, Address, Person Information, and Email. In ARS, enter the highest level DeptID for which the Directory Coordinator will have authority to browse demographic information. Note: If the Directory Coordinator will also have the "Relate Person" or "Add Person" roles, you must use ‚ALL‚ (without quotations) as the DeptID for this security role. (P3) - UF_N_DIR_MAINT_DEMOGRAPH_INFO
This role allows the user to maintain the following Directory fields: Name, Telephone, Address, Person Information, and Email. In ARS, enter the highest level DeptID for which the Directory Coordinator will have authority to maintain demographic information. (P3) - UF_N_DIR_RELATE_PERSON
This role allows the user to define a relationship between a person and an organization in the UF Directory. In ARS, enter the highest level DeptID for which the Directory Coordinator will have authority to relate a person to an organization. (P3) - UF_N_RETRIEVE_DEPT_AFFILIAT
This role allows the user to download employee demographic information (e.g, telephone, address, phone number) in the UF Directory. In ARS, enter the highest level DeptID for which the Directory Coordinator will have authority to retrieve demographic information. (P3)
Core User Roles
- UF_N_DIR_ADMIN_LEVEL _ACCESS
This role allows the user to access SSNs and other sensitive information. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_BROWSE_EVENTS
This role allows users to browse the event history of a Directory entry. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_CHANGE_ADD_SSN
This role allows users to change or add a Social Security number (SSN). Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_CHANGE_DIR_STATUS
This role allows users to change the Directory status for an individual. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_CHANGE_EMP_ORG_ID
This role allows users to change an employee’s primary DeptID. Role access is limited to University Director Administrators only. (P3) - UF_N_DIR_CHANGE_GEN_NEW_UFID
This role allows users to change an existing UFID number or generate a new UFID number. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_MAITAIN_ORGANIZATION
This role allows users to change or add information about an organization in the UF Directory. In ARS, specify the type of organization(s) this individual will be allowed to maintain. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_ROLES_MAINT_FLAGS
This role allows users to maintain financial and academic flags. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_ROLES_PERSONAL_RELA
This role allows users to add personal relationships like spouse, child, etc. Role access is limited to University Directory Administrators. (P3) - UF_N_DIR_ROLES_UF_SEC_ROLES
This role allows users to manage UF security roles. Role access is limited to University Directory Administrators and Bridges Security only. (P3) - UF_N_DIR_ROLES_UNIV_ROLES
This role allows users to manage University roles. Role access is limited to University Directory Administrators only. (P3) - UF_N_DIR_SECURE_PERSON
This role allows users to secure a person in the Directory. Role access is limited to University Directory Administrators. (P3) - UF_N_RETRIEVE_DEPT_AFFIL_ADMIN
This role allows users to download employee demographic information (e.g, telephone, address, phone number) in the UF Directory. In ARS, enter the DeptID for which the Directory Administrator will have authority to retrieve demographic information. Role access is limited to University Directory Administrators. (P3) - UF_N_SHANDS_DIR_ADD
This role allows users to add Shands employees to UF Directory. Role access is limited to Directory Coordinators for Shands personnel. (P3) - UF_N_UFID_GROUP_TRANSLATOR
This role allows users to enter SSNs and find out if a UFID is assigned, and vice versa. Role access is limited to Directory Administrators. (P3)
Assistance
Please contact your unit’s Directory Coordinator regarding your directory entry.
Please contact the UF Help Desk (392–HELP)regarding the use of the self–service directory update capabilities in myUFL.
Directory Coordinators who need assistance with the Admin Menu > Manage Directory Information should contact the UF Help Desk.
