Bridges Advisory #88 – December 02, 2005
Printable versionThe University of Florida is committed to keeping you informed as we continue our transition to the new myUFL systems. To help you with the transition, each week you will receive a Bridges Advisory.
Time and Labor – Managing Your Employee Time Approval Through Static Groups. This enhancement will be implemented on December 2, 2005. The generation of static groups will allow faculty and staff to organize their employees in a way that will allow them to manage the recording, viewing and approval of time. This will reduce the time needed to wade through all employees in the dynamic group saving time and effort. See the new instructional guide, referenced below, for assistance.
Time and Labor – Empowering Departments to Create Modified Schedule Loads for Late Hires. This enhancement will be implemented on December 2, 2005. The department will now be able to process the current schedule load for their employees on an ad–hoc basis to help ensure paychecks are issued correctly thereby reducing the need for an emergency check or an adjusted check.
Time and Labor – Automatic Removal of Terminated Employees from Dynamic Groups. This enhancement will be implemented December 2, 2005. 30 days after the termination effective date, the system will now remove all terminated employees from your dynamic groups. This will reduce the number of employees you will have to wade through when reporting and approving time. You are free to remove them sooner, but this will now take place automatically after 30 days.
Time and Labor – Termination Process – More Automation. This enhancement will be implemented December 2, 2005. When you process the termination job action in PeopleSoft, the system will now automatically inactivate the time reporter status and delete any system generated hours from elapsed time. “System generated” means the time is auto–populated in elapsed time for both exempt and non–exempt employees.
If any time or leave has been entered by the employee dated after the termination effective date, an error will appear, so it’s still good practice to review the record for any future time or leave entered prior to completing the termination job action.
Updated Directives and Procedures – Disbursements;
Contracts and Grants. From the Dean, Directors and
Department Chairs November 18, 2005 memo. Finance and Accounting
is continuing the process of updating its Directives and
Procedures (D&P) relative to University business processes.
Many of these needed modification as a result of devolution and
the new MyUFL system implementation. An updated Travel section
was released previously and we have now released updated D&P
for Disbursements (section 13) and for Contracts and Grants
(section 5). They can be found at the following web site:
http://fa.ufl.edu/uco/handbook/handbook.asp?doc=1.4
These updates, while extensive in terminology and format changes, have only a few substantive changes to note. The Disbursements D&P has consolidated previous guidance from a variety of sources into one comprehensive document and has added Definitions (section 2); Expenditure Guidelines (section 3) which discusses allowable expenditures based on fund source; Guidance on Certain Types of Expenditures (section 4) which includes section N on payments with DSO moneys (including AEF). The Contracts and Grants D&P have been updated primarily to reflect terminology changes for MyUFL.
NEW INSTRUCTION GUIDE. Two new instruction guides are available this week on the Bridges Web site:
- Time and Labor > Approving Time and Leave > Creating Static Groups (New)
- Time and Labor > Create Modified Schedule Load (New)
For frequent updates about the project, subscribe to the UF Bridges pagelet in the myUFL portal. For a quick tutorial on how to use myUFL, please sign on to the portal and click on Help > How to Use myUFL.
For more information about myUFL systems, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
