Bridges Advisory #50 - March 04, 2005
Printable versionThe University of Florida is committed to keeping you informed as we continue our transition to the new myUFL systems. To help you with the transition, each week you will receive a Bridges Advisory.
myUFL FINANCIALS NOT AVAILABLE BEGINNING FRIDAY, MARCH 11 AT NOON. In order to complete the service pack 2 (SP2) upgrade to the myUFL Financials over the March 11-13 weekend, Bridges must "turn off" the financial systems to end users beginning at noon on Friday, March 11 and continuing through the weekend. We appreciate your patience and understanding as we continue to enhance the myUFL systems.
In early March, campus end users will be invited to help Bridges further test the system before it goes into production. More details will be provided in future Advisories.
The portal will remain available throughout the maintenance window as will the Human Resources Management System (Benefits, eRecruit, Human Resources, Payroll and Time and Labor) and Enterprise Reporting. Users who click on the following finance items in the myUFL Menu will see a "scheduled maintenance" page indicating that the upgrade is progressing:
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Accounts Payable |
Commitment Control |
Purchasing |
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Accounts Receivable |
Customer Contracts |
Set Up Financials/Supply Chain |
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Allocations |
Customers |
Travel and Expenses |
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Asset Management |
EProcurement |
UF Departmental Admin. |
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Banking |
General Ledger |
Vendors |
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Billing |
Grants |
Financial System Admin. |
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Budgets |
Projects |
Worklist (Partial) |
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Cash Management |
FINANCE BETA TESTING CONTINUES NEXT WEEK. Bridges is extending the opportunity for campus to test the SP2 upgrade for another week. Your participation is important to the success of this upgrade. Please use this next week to preview and test the upgraded system by signing on to mybeta.ufl.edu or drop by the Bridges offices for a guided practice session (Tues., 8:30 am - 11:30 am; Wed., 8:30 am - 4:30 pm; Thur., 1:30 pm - 4:30 pm). Then, tell us what you think via mybeta@ufl.edu.
ENTERING LEAVE PROBLEM IS FIXED IN myUFL TIME AND LABOR. This past weekend Bridges applied a "fix" to resolve a long-standing issue with Time and Labor for some employees. When employees attempted to record vacation, sick or other leave and then clicked on the 'Save' button, they received an error message that the hours they were trying to use exceeded their balance even though their balance was sufficient to cover the entries. This problem is now resolved and employees who were unable to record the use of leave in myUFL despite having a sufficient balance should now be able to do so.
If this problem is experienced again, please notify your department payroll processor and ask that the appropriate leave office be notified.
Important note to leavekeepers: Please do not report used leave that was corrected via balance adjustment. This will result in the leave being deducted twice.
NEW REPORTS FOR PROJECTING PAYROLL COSTS. Do you need to know how to project payroll costs through the end of the fiscal year? Bridges has just added to Enterprise Reporting bi-weekly delivered reports that provide future cost estimate of payroll for the remaining portion of the fiscal year. This includes estimated earnings, benefits and payroll taxes to be paid by UF
Delivered reports are broken out by VP area and are just like the paper reports you used to get. The data are a snapshot in time and will not change the next time you run this particular report. Each delivered report will have a version date at the top of the report.
Those with one of the following roles can navigate to the delivered reports in Public Folders > Financial Information > Budget > Delivered Salary Status Detail Cost Projection:
UF_ER_FI_ALL |
UF_ER_FI_Budget_ALL |
UF_ER_FI_Budget |
UF_ER_FI_BudgetCentral |
UF_ER_FI_Budget_Prep |
UF_ER_FI_BudgetC_Prep |
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UF_ER_FI_Budget_Oper |
UF_ER_FI_BudgetC_Oper |
Before getting started, please read this important information about navigation. Once you navigate to this folder, you will see the various VP areas broken out. Select your VP area and click on the icon that looks like a pile of papers and is located just to the left of the word "more." You will then see a list of available reports for that VP area. If the "next" link in the top left-hand corner is blue that means there are more reports available on the next page. You may view the document as a PDF or download it to your workstation by clicking on the icon under Actions. Note that some pop-up blockers may interfere with the downloading of the file. Please disable the pop-up blocker temporarily to download the file.
A new guide called Delivered Reports will be available soon on the Enterprise Reporting services page.
COST DISTRIBUTION REPORTS FOR PREVIOUS PAY PERIODS. Cost distribution reports for previous pay periods are available in Enterprise Reporting. Navigate to Human Resources Information > Pay Information > Payroll Cost History. These reports will provide you access to historical information. Current Pay Cycle reports are limited to the most recent two pay periods.
ASH TRANSFERS FOR DIRECT SUPPORT ORGANIZATION FUNDS. Do you need to transfer cash from DSO funds already in the myUFL systems? Cash transfer requests between cost centers must be submitted to University Accounting Services. Please review the latest information about cash transfers from Finance and Accounting at http://fa.ufl.edu/uas/cash-transfer-procedure.asp.
NEW INSTRUCTION GUIDES. Some new or updated Instruction Guides are available on these services pages:
- Accounts Receivable and Billing: Express Deposits (Updated)
- Hiring and Job Actions: Reclassifying a Position (Updated)
- Hiring and Job Actions: Change FTE - For TEAMS, USPS, Academic Personnel (Updated)
- Hiring and Job Actions: Change FTE - For All Categories of OPS (Updated)
- Hiring and Job Actions: Update Position Description (Updated)
- Hiring and Job Actions: Special Pay Increase (Updated)
- Hiring and Job Actions: Leaves of Absence (Updated)
- Hiring and Job Actions: Personal Leaves of Absence (Updated)
- Hiring and Job Actions: Terminating an Employee (Updated)
- Hiring and Job Actions: Changing OPS Hourly to Student Assistant (Updated)
- Hiring and Job Actions: Completing an Internal Hire (Updated)
- Purchasing and Payables: Expense to Expense Vouchering (Updated)
For frequent updates about the project, subscribe to the UF Bridges pagelet in the myUFL portal. For a quick tutorial on how to use myUFL, please sign on to the portal and click on Help > How to Use myUFL.
For more information about myUFL systems, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
