Bridges Advisory #45 - Jan 28, 2005
Printable versionThe University of Florida is committed to keeping you informed as we continue our transition to the new myUFL systems. To help you with the transition, each week you will receive a Bridges Advisory.
INFORMATION REGARDING W-2 FORMS. 2004 W-2 Forms for UF employees were distributed earlier this week. Approximately 40,000 W-2s were generated by the University in this inaugural event and major milestone in the transition. UF employees may receive two W-2s - one from UF and one from the State. While most received their W-2s without delay, some individuals (especially those who have changed departments) may have delays or need to request a new W-2. Please follow the directions below for your particular situation:
- If you did not receive a W-2 from either the State or UF, department payroll administrators should email Shelly Stiriz, University Tax Services, at sstiriz@ufl.edu. Please provide the name, UFID number and current UF business address and business telephone number for each individual employee. Indicate whether they are missing the UF, State, or both W-2 Forms.
- If you received a State or UF W-2 for an individual who no longer works in your department, please send the W-2(s) to University Tax Services, PO Box 113203.
- If your taxes on your W-2 are incorrect, please contact Elda Quijano, University Tax Services, 392-1324, eldaq@ufl.edu. Please provide your name and UFID and whether it is the UF or State W-2.
- If your earnings or deductions (e.g., 403(b), 457, etc.) on your W-2 are incorrect, please contact your department payroll administrator. They, in turn, should contact their designated Central Payroll Administrator (i.e., whom they normally contact).
- If you want a year-to-date summary of earnings, taxes, and deductions for UF, you may find this information on your December 23, 2004 UF earnings statement. If you did not already print out this statement at the end of the year, you will need to obtain this from your department payroll administrator. They can print out a UF earnings statement (using the UF Department Administration > Earnings Statement Print functionality in myUFL) that will show year-to-date figures similar to that provided by the State.
DO NOT REQUEST DUPLICATE W-2 FORM IN myUFL. Please do not use the W-2 Reissue Request in My Self Service. This feature is not currently working and we cannot process requests made on-line. Instead, please contact University Tax Services at 392-1324 if you need a duplicate 2004 W-2 Form.
DO NOT CREATE JOB ROWS FOR THOSE RECEIVING MERIT UNTIL MONDAY. Departments should not create job rows for employees who are scheduled to receive a merit increase until Monday, January 31. In order for the merit increases to be created and properly applied, the information on an employee's current job row and on the raise file must match. Any job rows that are effective January 29 or later for employees scheduled to receive a merit increase have been temporarily removed from the system so that the merit increase can be applied. These job rows will then be manually added back by the staff in Employment and Classification early next week.
PAYROLL PROCESSORS: REVISED SCHEDULE FOR CLOSING OF TIME AND LABOR IN MYUFL. Please review the revised schedule for closing the Time & Labor and "Confirming" (payroll calculation close process) the bi-weekly payroll, located at http://fa.ufl.edu/payroll/paydays-2004-2005.asp, and important details in today's DDD Memo on this subject.
IMPORTANT REMINDER FOR PURCHASING AND PAYABLES. The following items need to be submitted to Disbursements, Imaging Area, P.O. Box 115350 for scanning into the University Imaging System:
- Original Invoices that have been paid by vouchers - Voucher number should be written in upper right hand corner of the invoice.
- E2E documentation.
- E2R documentation and supporting invoices
- Reimbursement to Individuals with supporting receipts/documentation
The Transaction Authorization Form is available to use if you do not have an invoice or supporting documentation for the vouchers that are created in the examples noted above.
Purchasing Card Invoices should be attached to the monthly aging summary report and sent over monthly. The aging report is by individual purchasing cardholder and their UFID number needs to be included on this report.
MORE ENHANCEMENTS MADE TO myUFL SYSTEMS LAST WEEK. This past weekend Bridges implemented numerous improvements to the myUFL systems. Most of the changes are not visible to end users. The upgrade did fix several specific problems as well as improved general system performance. Bridges applied 19 fixes and/or enhancements in Portal, Accounts Receivable, Asset Management, Grants, General Ledger, Payables, Travel, HR and Payroll.
NEW INSTRUCTION GUIDES. New or updated are available:
- Hiring: Hiring and Employee with a Position and Without Using eRecruit
- Hiring: Posting a Faculty Vacancy (updated)
For frequent updates about the project, subscribe to the UF Bridges pagelet on the myUFL portal. For a quick tutorial on how to use myUFL, visit: http://wla.erp.ufl.edu/media/PersonalizeContentLayout.html.
For more information about the transition, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
