Bridges Advisory #29 - October 1, 2004
Printable versionThe University of Florida is committed to keeping you informed as we continue our transition to the new myUFL systems. To help you with the transition, each week you will receive a Bridges Advisory.
CAMPUS CAN PRINT DEPARTMENTAL COPIES OF PURCHASE ORDERS. Next week departments will be able to print departmental copies of their Purchase Order (PO). These copies will be marked as “unauthorized” and are for reference purpose only. Anyone with the UF_PO_Department_ Approver role will have access in myUFL to print POs. Two new instruction guides are available to guide you through the process of printing a PO— "Printing a Departmental Copy of a Purchase Order” and “How to Find a Purchase Order Number.” Please take time to carefully review these guides prior to printing your first PO.
Both guides are located on the Bridges Web site under Get Trained > Instruction Guides > Finance > Purchasing.
If you plan on printing all your POs since go-live, please do this over time (days or weeks depending on how many you have) rather than all at one time. If everyone rushes out to print a complete set of POs, this will have a negative impact on the system and we may need to temporarily remove this functionality.
We appreciate your cooperation and continued patience while we work to enhance the myUFL systems.
INTRODUCING MORE 'EXCHANGE' DISCUSSION FORUMS. Due to the positive response to the Travel Exchange, we have just added to myUFL four new "Exchanges." After you follow the navigation below, you will need to scroll to the top of the myUFL Menu to see the exchange area. Every exchange consists of:
- A moderated discussion forum;
- Information (e.g., www.bridges.ufl.edu/time and www.bridges.ufl.edu/grants);
- Articles written by representatives of UF Bridges and central office(s).
All UF employees can navigate to the Travel Exchange by clicking on:
- My Self Service > Travel and Expense
All UF employees can navigate to the Time Entry Exchange by clicking on:
- My Self Service > Time Reporting
Those who approve time and leave can navigate to the Time Mgmt Exchange by clicking on:
- Manager Self Service > Time Management > Time Management Home
Those who work with grant proposals can navigate to the Proposal Exchange by clicking on:
- Grants > Proposals > UF Start Proposal
Those who work contracts and grants post-award can navigate to the Award Exchange by clicking on:
- Manager Self Service > Grants > Awards > Award Profile
NEW TEMPLATE FOR INTERDEPARTMENTAL TRANSFERS. The Bridges team, along with the University's Internal Vendors and Purchasing and Disbursement Services, has been reviewing the ID requisition and billing process. In order to simplify the requisitioning process and assist the customers of the University's primary Internal Vendors we changed the ID Transfer Requisition creation in myUFL for the following service providers:
- Physical Plant Division (PPD)
- Computing and Networking Services (CNS)
- CNS Telecom
- Business Services (Postage)
- Animal Care Services (ACS)
When creating a new requisition to PPD, CNS, CNS Telecomm, ACS, and Business Services (Postage); please use the new ID Transfer Item Template Requisition. Each template can be found under the Item Template icon on the requisition summary page.
A new guide, "Paying Certain UF Departments Using Item Templates," has been created to walk you through this new process. "Paying UF Departments for Goods & Services" has also been updated to reflect the new procedures.
Both guides are located on the Bridges Web site under Get Trained > Instruction Guides > Finance > Purchasing > Requisitions.
NEW ENTERPRISE REPORTING REPORTS. There are several new reports available in Enterprise Reporting. Access to Enterprise Reporting is available to any faculty or staff but does require the UF_ER_USER role for general access and may require additional roles depending on the type of information and level of detail.
New report in Enterprise Reporting > Human Resources Information > My UFL HR and Payroll > Pay Information > Current Pay Cycle:
- Preliminary Payroll Listing with Paycheck Status
New reports in Enterprise Reporting > Human Resources Information > My UFL HR and Payroll > Benefit Information > Leave:
- Leave Accrual, Usage and Balances By Pay Period Ending and Dept
- Leave Accrual, Usage and Balances By Pay Period Ending and EmplID
NEW INSTRUCTION GUIDES. Several new or updated Instruction Guides are available:
Customer Relations
- Billing Basics - Introduction to myUFL Invoicing (Updated; formerly titled "Introduction to PeopleSoft Invoices")
Purchasing
- Printing a Departmental Copy of a Purchase Order (New)
- How to Find a Purchase Order Number (New)
- Paying Certain UF Departments Using Item Templates (New)
- Paying UF Departments for Goods and Services (Updated)
- Create a Purchasing Requisition (Updated)
For frequent updates about the project, subscribe to the UF Bridges pagelet on the myUFL portal. For a quick tutorial on how to use myUFL, visit: http://wla.erp.ufl.edu/media/PersonalizeContentLayout.html.
For more information about the transition, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
