Bridges Advisory #23 - Aug 20, 2004
Printable versionThe University of Florida is committed to a smooth transition to the new myUFL systems this summer, which will affect every employee to some degree. To help you with the transition, each week you will receive a Bridges Advisory.
BRIDGES LIAISONS AND COLLEGE EXPERTS. To better meet the needs of the campus community, the University is currently identifying and training designated college and unit representatives to serve as a peer network of “experts” for HR/Payroll and Financial systems. These experts will receive more extensive training on both the new systems and policies. The goal is to enable them to resolve many end user problems locally as well as identify training materials or courses that need to be created or revised. More information will be provided soon.
The first expert training sessions--“Back to School Special: Expert Training on Student Employment, Faculty, and Graduate Assistants”--were held on Wednesday, August 18, and Friday, August 20. See the Bridges Web site at http://www.bridges.ufl.edu/training/videos.shtml for a videotape of today’s session.
USE HIRING CHECKLISTS ON WEB INSTEAD OF IN myUFL PORTAL. Please use the hiring checklists available on the Bridges Web site under Resources > Hiring instead of the checklists in eRecruit. These checklists will assist departmental administrators with processing hires and should be printed, completed and forwarded with the appropriate hire paperwork. Users should disregard the warning message about completing the checklist in the system. Simply click the “OK” button to clear the message.
NEW INSTRUCTION GUIDES. Several new or updated Instruction Guides are available:
- Adding an Individual to the UF Directory (New)
- Job and Position Actions: Reclassification (New)
- Posting & Re-Posting A Student Assistant Position (New)
- Travel and Expense for a Non-Employee (Updated)
- How to View Leave Balances (Updated)
- Weekly Punch Time (Updated)
- Workflow for Level 1 Approvers (Updated)
- Student Hires (Updated)
- Hiring Without a Position Using eRecruit (Updated)
NEW WEB TUTORIALS. New Web Tutorials are available:
- Job and Position Actions: Reclassification (22 minutes)
CASH TRANSFER JOURNAL PROCEDURE – JOURNAL ENTRY. Cash transfer requests between cost centers should be submitted to University Accounting Services. Please review the latest information from Finance and Accounting at http://fa.ufl.edu/uas/cash-transfer-procedure.asp.
NEW REPORTING ROLE FOR STUDENT TUITION WAIVER. There is a new Enterprise Reporting role available for those departmental and college administrators who need to view student waiver information. Please contact your Department Security Administrator (DSA) if you need the new role of UF_ER_HRPR_WKf_LtAppt_Waiver assigned to you.
NEW REPORTS FOR DEPARTMENT SECURITY ADMINISTRATORS (DSA). Several new reports have been added to the Application Access folder in Enterprise Reporting. Only accessible to DSAs, these reports will help to manage and monitor user security role requests. New reports include:
- Denied Security Requests by Department
- Pending Security Requests by Person
- Pending Security Requests by Department
- Security Request History by Department
These reports will only reflect user roles that have been requested in the Access Request System, not the workflow or user preference setups requested.
NEW CHARTFIELD VALUES POSTED ON BRIDGES WEB SITE. The following ChartField resources have been updated for colleges and department administrators to use when creating or modifying new ChartField stings:
• DeptID's as of 20 August 2004.
• PS ChartFields Values as of 20 August 2004.
For frequent updates about the project, subscribe to the UF Bridges pagelet on the myUFL portal. For a quick tutorial on how to use myUFL, visit: http://wla.erp.ufl.edu/media/PersonalizeContentLayout.html.
For more information about the transition, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
