Bridges Advisory #113 – June 02, 2006
Printable versionThe University of Florida is committed to keeping you informed as we continue our transition to the new myUFL systems. To help you with the transition, each week you will receive a Bridges Advisory.
Trees and ChartFields. Beginning Thursday, June 1, University Accounting Services (UAS) led by Sheela Moudgil will maintain all Trees and ChartFields for campus operational and day–to–day activities. All requests regarding ChartFields should go through chartfield@admin.ufl.edu. The primary ChartField and Tree Managers are – Linda Hendricks, Julie Rhee and Cheryl Bell serving as their back up.
Historical Monthly Reports – September through December 2005 & January 2006. Bridges completed processing all of the historical versions of the various Summary (Grants, Appropriations, and Cash), Transaction Detail, and Payroll Cost Distribution reports in both PDF and Excel outputs. We published these historical reports in the new GL–based format that we initially released in October to provide a monthly reference for your financial activity occurring before October and to assist with your year–end efforts.
The following table displays the reports now available under Enterprise Reporting in myUFL:
Enterprise Reporting Link |
Historical Version |
Current Version |
New Department Reports |
June 2005 - September 2005 |
October 2005 - April 2006 |
Fund Report |
June 2005 - September 2005 |
October 2005 - April 2006 |
New Sponsored Programs Reports |
June 2005 - January 2006 * |
February 2006 - April 2006 |
Residual/Overhead Reports |
June 2005 - November 2005 |
December 2005 - April 2006 |
Construction Project Reports |
|
Ready for May 2006! |
If you are using MyReports to manage your reports from one page, you will automatically have access to all of the months and versions mentioned above. The historical version is in the same format of the new monthly financial reports except the historical version does not include any amounts for the Budget, Beginning Balance, or Available Balance columns in the various summary reports (Grant, Appropriations, and Cash) since the historical reports are only intended to reconcile monthly fiscal activity.
* We have already begun the validation process for the January 2006 Sponsored Program reports and will post them on Monday, June 5th. Once we publish January 2006 all FY06 Sponsored Program reports will be available in the new format in myUFL.
Correction of Negative Balances – Follow–up On behalf of Michael V. McKee, University Controller, memorandum dated May 26, 2006:
“This is a follow–up to my memo dated May 18, 2006. I wanted to share with you a couple of developments and a clarification that should help in your efforts to correct negative balances. It has been suggested that departments focus their attention on those negative balances that are greater than $100. This is a good suggestion, and as a result, C&G offices will not move any charges to default accounts if the negative balance on a project is $100 or less.
We have reviewed the retro pay distribution processing schedule and are going to increase the number of processes to two per week.
- Beginning June 1, retros will run Monday and Thursday (no retro on May 31).
- We will review a more frequent processing schedule in the future.
- For purposes of year–end closing, the last day to submit retros for processing in June will be June 29.
- Retro processing will start again on July 27.
- Reports of processed retros will be available on Thursday for retros run on Monday and on the Monday at noon for retros run on Thursday.
- Extreme care should be taken when reviewing processed retros and when/if re–processing retros. We want to avoid any chance of double processing the same retro.
Finally, a point of clarification. The fact that C&G offices will ultimately move charges to a college default account does not mean that it is the college’s problem. Departments are the appropriate group to make these corrections.
We sincerely appreciate your efforts in resolving this critical issue. Please contact your C&G office if you have any questions.”
Instruction Guides. Instruction guides are available on the Bridges Web site at: ( http://www.erp.ufl.edu/training/instruction–guides.html)
For frequent updates about the project, subscribe to the UF Bridges pagelet in the myUFL portal. For a quick tutorial on how to use myUFL, please sign on to the portal and click on Help > How to Use myUFL.
For more information about myUFL systems, visit the Bridges Web site.
For help or support in using the new systems, including the portal, contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu.
